Job Description

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

Under the supervision of Operation Manager and with general guidance of the HR, Admin, and ICT Unit, the NPSA would deliver a number of reports on his/her support to Operations Unit in validating CO’s MOSS compliance as per UNDSS directives. The consultant promotes a client, quality, and results-oriented approach.

The NPSA works in close collaboration with the Operations team, Projects Team, UNDSS and project management units to exchange information and ensure consistent quality service delivery.

SCOPE OF WORK

In line with Office Security Plan there is a need of an intermittent support services as and when required, particularly in updating security related information to ensure continued compliance with Minimum Operational Security Standards (MOSS). In the light of this capacity need, an interim arrangement is made for engaging a short-term consultant who will be expected to validate and update the CO’s security related information. This Objective will be achieved through the following outputs:

Updating Prepare, Review, reconcile and update data National, International staff members, Wardens and others for security purposes.

1. Staffing Database

Working together with HR, Procurement and Other Projects team to gather data related to staff database (staff, Consultant, Intern and UNVs) as required in the prevailing UNDP system.

All the database should be review, input and update on the UNDP Indonesia Intranet

Generate regular reports related to Staffing Database as required by UNDP (New staff onboard and nearly expired staff)

2. Business Continuation Process: Updated Communication Tree Database

In coordination with Projects Team, HR and Procurement unit to ensure UNDP has the latest Communication Tree database including all modalities including non-staff modalities, Intern, UNV and Individual Consultant

All the latest Communications Tree information should be review, input and update on the UNDP Indonesia Intranet

3. Security related information

Working closely with Security focal points / Office person in charge to update list of wardens

Collecting and prepare information data of National and International Staff member, Warden and Area Warden Data.

The latest information of Warden system should reviewed and updated on the UNDP Indonesia Intranet

The latest information of Office locations should be reviewed and updated on the UNDP Indonesia Intranet

4. Vendor List, Donors and Partners Database

Working closely with Procurement / Projects team to update list of vendors, donors and partners.

The latest information of Office location should be review, input and update on the UNDP Indonesia Intranet

5. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

Human rights and gender equality is prioritized as an ethical principle within all actions.

Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”.

Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production.

Differentiated needs of women and men are considered.

Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.

Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

INSTITUTIONAL ARRANGEMENT

The NPSA will carry out his/her functions under the direct supervision of Operation Manager. His/her will work closely and providing assistant in update critical information related to Staff Database, Communication Tree, Wardens and Vendor list.
CORE BEHAVIOURAL COMPETENCIES

Achieve Results

Demonstrates focus on achieving quality results and impact

Consistently strives to meet or exceed excellent standards

Efficiently establishes appropriate plans and resources for self and others to accomplish goals

Holds self and others accountable for results

Think Innovatively

Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices

Looks beyond conventional approaches and established methods

Proposes new ideas, approaches and solutions to problems

Learn Continuously

Actively pursues opportunities for learning and self-development, professionally and personally

Keeps up to date with new developments in own professional area

Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative

Contributes to the learning of others

Adapt with Agility

Actively pursues opportunities for learning and self-development, professionally and personally

Keeps up to date with new developments in own professional area

Act with Determination

Is flexible in handling change, and adopts new ideas, approaches and ways of working

Seamlessly adapts to working with new situations or contexts, with new people, and in different ways

Participates in, supports, or drives meaningful change in UNDP

Is comfortable with ambiguity and effectively manages juggling multiple demands

Engage and Partner

Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results

Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others

Enable Diversity and Inclusion

Understands and appreciates issues from the perspective of others

Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people

Fully accepts and values all people, creating an inclusive environment

Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally

Demonstrates honesty and transparency

CROSS FUNCTIONAL AND TECHNICAL COMPETENCIES

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Gender

Gender Mainstreaming

UN policy knowledge - ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Innovation

Technology and Innovation

Verbal and written communication

Ability to effectively communicate both verbally and in writing to convey key facts and findings

RECRUITMENT QUALIFICATIONS

Academic Education:
Bachelor’s degree in any field, however candidate graduate from computer science would be preferred

Experience:
No experience is required, however, candidate with experience providing support in area of Information Technology, Computer networking or application development would be preferable

Required Skills:
Ability to work independently and in a team with a positive attitude

Good inter-personal skills.

Solid computer skills required, knowledge of spreadsheet and database packages

Solid knowledge and sill related with managing database using Microsoft Excel, conduct simple analysis and generating reports

Language:
Good communication skill in both writing and speaking in English and Bahasa Indonesia

Additional Skills and Competencies:
Experience in handling of Online application development systems would be preferable.

Familiar in UNDP/UN procedures

Experience in Sharepoint Database would be preferable.