Job Description

THE ASEAN SECRETARIAT
INVITES ASEAN NATIONALS TO APPLY

FOR THE FOLLOWING VACANCY

SENIOR OFFICER
ENERGY & MINERALS DIVISION

Background:
The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting

regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute towards

peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast Asia. It was

proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging Ahead Together”,

signed by the ASEAN Leaders during their 27th Summit 2015. The ASEAN Community Vision 2025 calls for

the ASEAN Community in forging ahead together, and to work towards building a community that is politically

cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic function of

providing greater efficiency in the coordination of ASEAN organs and for more effective implementation of

ASEAN projects and activities. It is also envisioned to be the nerve center of a strong and confident ASEAN

Community that is globally respected for acting in full compliance with its Charter and in the best interest of

its people.

In line with the ASEAN 2025 and the key aspirations of the three ASEAN Community pillars, namely:

Political Security Community, Economic Community and Socio-Cultural Community, supported by the

Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified ASEAN

Nationals to apply for the position of Senior Officer, Energy & Minerals Division.

Duties and Responsibilities:

Reporting to the Assistant Director/Head of Energy & Minerals Division, the Senior Officer shall be

responsible to:

1. Provide policy and technical advice and recommendations by undertaking research work and

preparing policy papers to support the formulation and implementation of ASEAN regional

integration policy in energy, including providing inputs into the development of sectoral work plans

(and similar documents) and agreements;

2. Facilitate discussions and negotiations among ASEAN Member States;

3. Monitor the implementation of sectoral work plans (and similar documents) and compliance with

ASEAN agreements in the energy sector;

4. Manage and coordinate the activities and provide the required support for the development,

implementation and monitoring of programmes and/or projects:

• Propose and/or formulate project/activities

• Involve in the review and preparation of project proposals

• Assist in mobilising resources for the implementation of programmes/projects

• Monitor and report the implementation of programmes/projects

5. Provide support in the development and implementation of programmes/activities of cooperation

between ASEAN and external parties, including ASEAN Dialogue Partners, international

organisations and the private sector, in the field of energy

• Initiate future work plan and key activities

• Propose and implement joint agreements, programmes and activities with the external parties

• Liaise with the external parties

6. Promote the ASEAN energy sector by preparing promotional materials and taking part in speaking

engagement at national, regional and international events as required.

7. Management and disbursement of the ASEAN Energy Endowment Fund.

8. Support the ASEAN bodies with respect to meetings:

• Prepare the necessary documents required for the meetings

• Act as a resource person and facilitator at meetings

• Represent the ASEAN Secretariat at meetings as required

• Assist the hosting organisations in preparing for meetings

9. Provide support in the division’s cross-sectoral as well as minerals-related work, as necessary and

as may be assigned.

Qualifications and experience:

• Advanced university degree (Master’s or equivalent degree) in Energy Management, Economics, Public

Policy, Business Management, or other appropriate specialist discipline, or a combination of formal

qualifications in two or more of those areas; with at least three (3) years of professional experience in

energy development planning and policy formulation, implementation and coordination, as well as in

project administration; experience preferably obtained from a national government agency responsible

for energy policies or from an energy-related portfolio of an international or regional organisation.

• Supervisory experience in a management position, is preferred.

• Bachelor degree in any of the above, or more, specialist discipline(s) with at least five (5) years of

qualifying work experience may also be considered.

• High-level technical skills and knowledge in area of responsibility.

• Demonstrated ability to initiate, develop and manage regional projects for the purpose of providing key

recommendations and analysis to support consensus building on regional policies and programmes.

• Demonstrated skills in problem solving, planning and the development of policies and procedures.

• Demonstrated ability to motivate staff and work effectively with people at all levels of the organisation.

• Experience in identifying training and professional/technical development needs of staff.

• Demonstrated ability to conduct both formal and on-the-job training and foster the career development

goals of staff.

• Excellent oral and written communication skills and sound interpersonal skills, including experience in

cross-cultural environment and international settings.

• Demonstrated ability to develop and maintain sound working relationships with stakeholders.

• Demonstrated commitment to collaborative work practices.

• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook.

• Ability to plan and organise tasks and work flow, with proven ability for accuracy under pressure and

adherence to deadlines.

• Excellent command of English, written and spoken.

• Ability to travel.
  

Remuneration and Benefits:
Successful candidate will be offered a basic salary of USD 3,639 and attractive remuneration package

including housing, outpatient medical reimbursement, hospitalization & life insurance, children’s education

and gratuity. Subject to good performance during the probation, the candidate will be offered a fixed term

contract of three (3) years, inclusive of the six-month probationary period.

How to apply:

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the

position together with a detailed CV, certified true copies of educational certificates and transcript for

Bachelor and Master degrees, including PhD (if any), and completed ASEC Employment Application

Form attached with recent photograph. Documents must be in English or with English translation.

Applications sent without ALL the documents mentioned above will NOT be considered.

Please indicate on the subject heading: Application for Senior Officer Energy & Minerals.

Application documents should reach the ASEAN Secretariat by 15 May 2022. The Selection Committee’s

decision is final and only shortlisted candidates will be notified.