Job Description

THE ASEAN SECRETARIAT

INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS

WHO ARE ALREADY RESIDING AND ELIGIBLE TO WORK IN INDONESIA

TO APPLY FOR THE FOLLOWING VACANCY

OFFICER – ADMM UNIT

SECURITY COOPERATION DIVISION

Background

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting

regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute

towards peace, progress and prosperity in the region. ASEAN comprises ten (10) countries in Southeast

Asia. It was proclaimed a Community through the “Kuala Lumpur Declaration on ASEAN 2025: Forging

Ahead Together”, signed by the Leaders of ASEAN Member States at the 27th ASEAN Summit in 2015.

The ASEAN 2025 calls for the ASEAN Community to forge ahead together, and to work towards building

a community that is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN with the basic

function of providing greater efficiency in the coordination of ASEAN organs and for more effective

implementation of ASEAN projects and activities. It is also envisioned to be the nerve center of a strong

and confident ASEAN Community that is globally respected for acting in full compliance with its Charter

and in the best interest of its people.

In line with the ASEAN 2025 and the key aspirations of the three ASEAN Community pillars, namely:

Political Security Community, Economic Community and Socio-Cultural Community, supported by the

Department of Community and Corporate Affairs, the ASEAN Secretariat is inviting qualified Indonesian

citizens or ASEAN Nationals who are currently residing and recruited in Indonesia to apply for the position

of: Officer – Security Cooperation Division 2.

Duties and Responsibilities:

Reporting to the Assistant Director/Head and Senior Officer of Security Cooperation Division 2, the Officer

shall be responsible to:

1) Assist with the servicing of ADMM and ADMM-Pius meetings

Prepare draft briefing notes, talking points and presentations for the meetings as well as compile

document kit for internal reference during meetings;

Assist with the relevant draft reports of the meetings;

Assist with the preparation of meetings and coordination of the follow-up actions and decisions

arising from the meetings, including circulation of invitation packages and meeting reports;

Liaise with stakeholders from the Ministry of Defence, Ministry of Foreign Affairs as well as

military establishments of ASEAN and the Plus Countries;

Assist with the cross-sectoral/cross-pillar coordination, involving the ADMM/ADMM-Plus;

Provide technical inputs in the meetings as required.

2) Assist with the knowledge management for defence-related matters

Take stock of /monitor the development in the ADMM, ADMM-Plus, and ASEAN Regional Mine

Action Centre (ARMAC), i.e. record it in appropriate documents of the SCDs;

Update the Matrix of the Implementation of the ASEAN Political-Security Community (APSC)

Blueprint 2016-2020, with defence, ASEAN Center of Military Medicine (ACMM) and ARMAC-

related matters;

Respond to internal and external requests for information related to defence matters;

Administer the ADMM website, i.e. updating the content and managing the contract with the

vendor;

Provide updates to the ASEAN website on defence-related matters;

Assist with the filing of defence-related documents; and

Liaise with general public.

3) Assist with the project management under ARMAC

Liaise with ARMAC Permanent Secretariat and relevant divisions within the ASEAN

Secretariat; and

Assist with the preliminary review of ARMAC's project proposal.

4) Manage internal, logistical matters in support of the operationalisation of the Division

Prepare the monthly report of budget utilisation of the current financial year;

Prepare the requested annual budget for the incoming financial year;

Update the ADMM, APSC, ASEAN Notional and Non-Traditional Security calendars;

Prepare the logistical requirements for missions; and

Prepare the logistical requirements for in-house meetings.

Qualifications and Experience:

An advanced university degree in International Relations, Security/Defence/Strategic Studies or
Public Policy; or Bachelor's degree in an appropriate related field or discipline with a minimum two (2)
years of relevant work experience in technical role.

Excellent command of English, written and spoken. Skills in writing official correspondence
and documents would be an advantage.

Strong interest in working with government agencies and good understanding of government
bureaucracy, particularly in the areas of political security and defence.

Knowledge of defence and security issues, research and technical skills.

Ability to develop, implement, monitor and review cooperation projects.

Ability to plan and organise tasks and work flows, with accuracy and adherence to deadlines.

Ability to multi-task, work long and irregular hours, and often times under pressure.

Ability to develop and maintain sound working relationships with stakeholders.

Sound oral and written communication skills and sound interpersonal skills, including experience in
cross-cultural environment and international settings.

Proven skills in problem solving in a complex organisational environment and in work planning.

Willingness to undertake additional responsibility and tasks as and when required which are in line
with the needs of the respective ASEAN sectoral bodies.

Willingness to travel frequently, sometimes on short notice.

Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where
relevant to the position.

Remuneration and Benefits:

Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration

package including monthly transportation allowance, outpatient medical reimbursement, hospitalisation

& life insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during

the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-

month probationary period.

How to apply

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to

the position together with a detailed CV, certified true copies of educational certificates and

transcripts, and complete ASEC Employment Application Form attached with recent photograph.

Applications sent without ALL the documents mentioned above will NOT be considered.

Please indicate on the subject heading: Application for ADMM Officer, Security Cooperation Division

2.

Application documents should reach the ASEAN Secretariat by 26 November 2021. The Selection

Committee’s decision is final and only shortlisted candidates will be notified.