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Job Description

This supervisor leads a team of administrative staff in support of a larger work group. The primary purpose of this position is to provide full, daily supervision for assigned staff. This responsibility includes hiring, discipline, and termination, as well as, coaching, performance management, assigning, checking, and approving work to meet specific objectives. The incumbent will ensure completion of department responsibilities following established practices, organizational strategy, department guidelines, and within approved budget. Responsibilities
  • Acts as an advocate to raise the awareness of the needs of children. Understands mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.
  • Provides leadership, planning and consultation to subordinates, executives, and peer management in the successful alignment of assigned department resources to ensure achievement of operational priorities and initiatives, integrating priorities within organizational strategies to ensure that department's purpose is fulfilled.
  • Contributes to or prepares and administers the annual budget and departmental expenses, ensuring accountability for on-time completion of deliverables based on department objectives, service level agreements, and other Compassion standards, ensuring compliance with regulatory and board policies.
  • Selects, manages and develops assigned staff, establishing goals and objectives, coaching and managing performance, including discipline, motivation, and annual reviews; supports continuous learning and development that enhances individual performance and organizational capability.
  • Supervises staff that proofread records, documents, or forms and other correspondence and often schedules large and complex meetings, records meeting minutes, coordinates travel, welcomes and hosts visitors, and prepares agendas and itineraries.
  • Provides supervision and client service such as answering questions, explaining processes, and communicating complex or detailed information as well as, overseeing the creation, tracking, and reporting for the department or work group.
  • May supervise support staff that often communicate with staff in other teams, work groups, or international offices to facilitate processing of information or work product, follow-up on accuracy and process compliance, and ensure clear understanding between functions on strategic issues.
  • Works through subordinate support staff to ensure the ordering of supplies or services, arrangement for shipping or transportation, or provision of other logistical services in accordance with standard practices and policies. May provide notary services as required.
  • Supervises staff who perform a variety of general support work such as answering phones, entering and retrieving electronic data, or sorting and distributing mail.
  • May manage office vehicle fleet, purchasing and service contracts including relationships with external suppliers, oversee facility utilization, maintenance and cleanliness.
Culture
  • Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.
Education
  • Bachelor's Degree in a related field.
Experience
  • 3-5 years of relevant work experience, preferably in general affairs such as facilities management, building maintenance, purchasing, procurement,
Working Environment Office – Standard Office Environment Travel Requirements May be required to travel up to 10% of normal schedule

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Job Detail

  • Job Id
    8c57e5844af8d440
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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