Job Description

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency: For USEFM - FP is 06*. Actual FP salary determined by Washington D.C.
Open-to :

• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

Security Clearance Required: Top Secret Clearance Appointment Type Permanent Appointment Type Details:

• Definite not to Exceed (NTE 5 years)

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

The work schedule for this position is:

• 
  Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: Yes Relocation Expenses Reimbursed: No Travel Required: Not Required

Duties

The Human Resources (HR) Assistant in the Human Resources Office provides effective human resources related advise and comprehensive service to all HR office sections, U.S. Direct Hire (USDH) employee and family members (EFM) under the BI-Mission (U.S. Mission to Indonesia and the U.S. Mission to ASEAN), including TDYers. The incumbent supervises the Roving Administrative Assistants, manages the performance evaluation process for DOS-USDH and EFM employees, assists the HR section with various projects and keeps the section up to date with guidance and standard operating procedures, manages the security clearances process for EFM employees, oversees the duty officer program, processes awards for DOS-USDH employees, manages the DOS Fellow and Interns program, and coordinates the Foreign Service Officer Test (FSOT) for post.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Must have a minimum two years of experience in office administration or experience in a customer service environment providing information and solving problems.

(Please note that one credited year of working experience is equal to 40 hours/week x 52 weeks or 2080 hours.)

Education Requirements:

A minimum of two years post-secondary (60 semester hours) education is required.

(Please note that you need to submit US education equivalency certification/transcript if you studied in a foreign college/university.)

Evaluations:

LANGUAGE: Mandatory: Fluent in Speaking/Reading/Writing of English is required (This maybe tested).

SKILLS AND ABILITIES Optional: Must have the ability to operate Microsoft Office applications and have the ability for self-learning other computer programs used by the mission. Must have the ability to organize and coordinate projects. Must have the ability to effectively communicate verbally and in writing to other internal parties, including executives. Must be able to obtain a Top Secret Security Clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Indonesia may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  AEFM / USEFM who is a preference-eligible U.S. Veteran*

• 
  AEFM / USEFM

• 
  FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Top Secret security clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• 
  Copy of Orders/Assignment Notification (or equivalent)
• 
  Passport copy
• 
  Degree/ Diploma
• 
  Transcript
• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• 
  SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Indonesia.