Job Description

Context:
Operational in Indonesia for more than 40 years, IOM Indonesia is one of the largest IOM

Country Offices (CO) in the world working on a wide range of activities in partnership with the

Government of Indonesia, civil society, private sector actors, migrants and communities. IOM

Indonesia is engaged in several thematic areas, including: Refugee Care, Counter Trafficking

and Labour Migration and Human Development (CT/LMHD), Disasters, Climate and Resilience

(DCR), Immigration and Border Management (IBM), Migration Health, and Resettlement and

Voluntary Returns.

Under the direct supervision of the Deputy Chief of Mission (COM), the successful candidate will

provide functional and substantive support to the Country Office (CO) ensuring programmatic

coherence among the various activities and identify synergies among programmes and projects.

As head of Programme Support Unit, s/he will lead and assist in writing and review of project

projects, support project managers in the technical review of project reports, and secure

necessary internal endorsements; coordinate all donor and internal reports to ensure quality

reporting and timely submission; assist in liaising with donors and partners; conduct research on

funding opportunities and funding priorities of specific donors; and, support the effort to build

donor interest in IOM areas of expertise and programming needs by contributing to in-person

and written communications with donors.

Core Functions / Responsibilities:
1. Support Programme Managers in the elaboration of new project proposals, reporting and

Monitoring & Evaluation (M&E) frameworks. Lead in the design and development of projects for

new thematic areas in coordination with all relevant IOM units, governmental authorities,

international and regional institutions, and public/private institutions, in line with the established

procedures of the organization.

2. Provide technical support to Programme Managers to ensure timely submission of project

reports.

3. Support Programme Managers in ensuring that IOM internal policies and procedures are met

in regard to proposal development and submission. Liaise with Regional Thematic Specialists

(RTS) staff at the Regional Office (RO) Bangkok for the timely endorsement of all project

proposals and reports.

4. Maintain liaison with the Resource Management Unit to ensure that all necessary financial,

legal and administrative requirements and resource mobilization efforts are coordinated in a

timely manner.

5. Conduct research on funding opportunities, funding priorities and programming interests,

including private donors (i.e. foundations and corporate social responsibility), and prepare

appropriate materials highlighting relevant IOM programming areas of expertise; support the

gathering of data on all IOM Indonesia programming departments to be used for external

relations.

6. Ensure that all documents and related information such as project proposals, budgets, and

agreements with donors, reports, correspondence, and internal memoranda are complete,

maintained and filed accordingly. Coordinate with Programme Managers to ensure the statistical

reports on CO programming, including the Regional Cooperation Arrangement (RCA), remain

up-to-date and accurate for donor reporting.

7. Keep track of donor reporting requirements and submission deadlines for each report. Follow

up within the CO for the timely preparation, review, and submission of all project reports to

donors. Ensure these are in line with the specific IOM and donor requirements.

8. Establish and maintain, in coordination with each project manager, strong and regular

operational level liaison with the project/programme partners, such as concerned Government of

Indonesia authorities, other concerned United Nations (UN) agencies and working groups

aiming at coordinating and promoting new activities and facilitating the implementation of

ongoing activities and fundraising for new projects/programmes.

9. Represent IOM in coordination meetings with other development partners, UN agencies, as

well as national and international workshops, seminars and conferences aimed at developing

new programmes/projects and promoting IOM’s image and activities.

10. Draft donor profiles and guidance notes on donor priorities; assist in developing approaches

to expand the IOM donor base, including research and mapping of funding trends.

11. Undertake duty travel related to programme assessment, liaison with counterparts, problem

solving, and new programme developments, as required.

12. Support the development and updating of external informational materials, including the IOM

factsheets, stories, etc.

13. Perform such other duties as may be assigned.

Required Qualifications and Experience:
Education

• Master’s degree in Political or Social Sciences, Law and/or International Relations or a related

field from an accredited academic institution with five years of relevant professional experience;

or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in humanitarian programmes for migrants and capacity-building activities;
• Sound experience in project development and liaising with governmental and diplomatic

authorities as well as with international institutions and NGOs; d) experience in programme

implementation, particularly in the fields of technical cooperation and migration and

development; and,

• Experience working in Indonesia and/or the ASEAN region is an advantage.

Skills

• Excellence in project development and report writing skills.
• Good knowledge in programme management cycle.
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets,

word processing, etc.

• Strong understanding of the UN and IOM Rules, Regulations and practices are advantage.
• Good understandings in PRISM and PRIMA are an advantage.
• Effectively and professionally coordinates activities with colleagues, partners, local authorities,

and other stakeholders to achieve the goals.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in

English and have at least a working knowledge of one additional UN Language (French,

Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of

Bahasa Indonesia is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,

which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:
Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural

differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner

consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed

manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely

manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes

responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains

complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the

ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling

environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and

communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p

df

Competencies will be assessed during a competency-based interview.

Other:
Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding

confirmation.

This selection process may be used to staff similar positions in various duty stations.

Recommended candidates endorsed by the Appointments and Postings Board will remain

eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in

the Professional Category of staff members. For this staff category, candidates who are

nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment,

accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No

late applications will be accepted.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by 26 August 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment

system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:
From 13.08.2021 to 26.08.2021

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,

processing, training or other fee). IOM does not request any information related to bank

accounts.

Job Type: Full-time