Job Description

Hiring Path:

• Excepted service
• Open to the public

Who May Apply/Clarification From the Agency:

• U.S. Citizen Eligible Family Members (USEFMs) - All Agencies

(For USEFM - FP is 06. Actual FP salary determined by Washington D.C.) Security Clearance Required: Secret/Confidential Clearance Appointment Type Term appt, NTE 4 yrs Appointment Type Details:

• Definite not to Exceed 5yr

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (4 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No Relocation Expenses Reimbursed: No Travel Required: Not Required

Duties

This position is located within the U.S. Mission to ASEAN. The incumbent serves as the Management Liaison the full range of management services from bi-mission ICASS service providers to thirty plus (30+) USASEAN staff members. The incumbent reports directly to the Deputy Chief of Mission and works closely with the Exec Office team. The incumbent independently liaises between USASEAN and the bilateral Embassy. The incumbent coordinates Mission management services, working directly with the Financial Management Officer, General Services Officer, Human Resources Officer, Information Management Officer and others.

Qualifications and Evaluations

Requirements:

EXPERIENCE: The position requires at least 5 years of office management and general management.

(Please note that one credited year of working experience is comparable to 40 hours/week x 52 weeks or 2080 hours)

JOB KNOWLEDGE:

• 
  The job holder must be familiar with the Mission's structure and the management services it shares with the bilateral Mission.
• 
  Incumbent will need to be a skilled communicator who can understand and navigate complex management issues.

Education Requirements:

The position requires the completion of college/university studies level (minimum two years).

(please note that 1 year of undergraduate education is comparable to 30 semester hours or 45 quarter hours, and a US education equivalency certification/transcript is required for non-US college/university)

Evaluations:

LANGUAGE (this may be tested): Level IV (fluent) speaking/reading/writing English is required.

SKILLS AND ABILITIES:

• 
  Ability to read and interpret regulations in the area of management, and ability to plan, organize, establish priorities, direct and follow up on work; ability to maintain confidentiality as needed.
• 
  Ability to counsel staff on management problems, handle changing priorities, meet deadlines and requirements quickly and competently.
• 
  Must have professional and social skills to facilitate and strengthen cross-cultural and interagency relationships.
• 
  A high degree of diplomacy and persistence is required for effectiveness.
• 
  Highly developed time and task management skills are essential in order to carry out the major duties and responsibilities.
• 
  The position requires the incumbent to work independently with minimal supervision.
• 
  Able to get and maintain Secret clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits: Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission to ASEAN in Jakarta may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  AEFM / USEFM who is a preference-eligible U.S. Veteran*

• 
  AEFM / USEFM

• 
  FS on LWOP and CS with reemployment rights **

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

COVID-19 Requirements for Eligible Family Members
As required by Executive Order 14043, Eligible Family Members who will be employed on a Family Member Appointment (FMA) or a Temporary Appointment (TEMP) are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected for the position, the agency will provide you additional information regarding what information or documentation will be needed and how you can request a medical or religious accommodation.

Eligible Family Members who will be employed on a Personal Services Agreement and compensated under the USG pay plan will be required to attest to their vaccination status using the Vaccine Attestation Form. If you are not fully vaccinated or decline to provide this information, you will be required to demonstrate proof of a negative COVID-19 test completed within 72 hours of entry to a Mission facility and comply with enhanced COVID-19 mitigation protocols. If selected for the position, the agency will provide you additional information regarding these requirements.

COVID-19 Requirements for Local Candidates
Candidates who will be employed on either a Personal Services Agreement or a direct hire appointment and compensated under the Mission’s Local Compensation Plan will be required to follow all Mission COVID-19 policies applicable to Locally Employed Staff. If selected for the position, the agency will provide you additional information regarding these requirements.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Secret Clearance.

To apply for this position click the “Submit Application” button. For more information on how to apply visit the Mission internet site.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts (+ US education equivalency certification/transcript for non-US education) as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• 
  Copy of Orders/Assignment Notification (or equivalent)
• 
  Passport copy
• 
  College/University Transcript or Degree
• 
  US education equivalency certification/transcript (for non-US college/university)
• 
  DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• 
  SF-50 (if applicable)

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission to ASEAN in Jakarta.