Job Description

SIAP SIAGA FINANCE OFFICER

Program Overview:

The Australia-Indonesia Partnership in Disaster Risk Management (AIP-DRM) is a five-year program (2019 – 2024) funded by the Australian Government’s aid program and implemented in cooperation with the Government of Indonesia.

The program aims to improve Indonesia’s ability to prevent, prepare for, respond to and recover from disasters and strengthen cooperation between Australia and Indonesia on humanitarian issues in the region. The Program will be implemented at the national and sub-national levels though collaboration with BNPB and other government institutions, Civil Society Organisations and multilateral agencies. The Program is operating at both National and Subnational level and currently targeting 4 provinces: Bali, East Java, NTT, and NTB.

Purpose of the Position:

Under the direction of the Head of Operations and Finance, the Finance Officer will be responsible for managing program finances by carrying out banking transactions, managing petty cash and bank accounts, assisting in preparing monthly and quarterly forecasts and interests, and other administrative functions.

Roles and Responsibilities:

Under the direction of SIAP SIAGA Head of Operations and Finance, the Finance Officer will carry out a wide range of duties as follows:

• Ensure AIP-DRM finances are well planned, and funds are available to support operations. Preparing cash flow forecasts and project fund requests in accordance with AIP-DRM, Palladium and DFAT operations protocols;
• Prepare monthly reports on expenditures and send these together with scanned copies of original receipts and other expenditure-related documentations, including bank statements, cash and bank reconciliations and payroll;
• On the basis of internal cash available and planned expenditure, send monthly cash requests for the Program to Palladium;
• Process payments of local salaries for National Advisers and Locally Engaged Staff, including managing the tax withholding requirements;
• In collaboration with the Program Director, Head of Operations and Finance and Program Manager, maintain AIP-DRM bank accounts;
• Assist the Head of Operations and Finance to aim the low bank balance every month-end closing and following up the fund transfer tranches to ensure the availability of funds in the account;
• Prepare accurate monthly and quarterly forecasts for local expenditure, and track expenditure against this forecast;
• Ensure financial monitoring systems provide timely and relevant reports to support efficient, accountable implementation;
• Ensure effective internal controls, timely response to external or internal audits and other reviews, and appropriate coordination with the head office;
• Undertake banking transactions, including the management of petty cash, petty cash and bank account reconciliation, and the preparation of a monthly cashbook;
• Provide training, where necessary, in finance and administration procedures to AIP-DRM staff members in other work units;
• Liaise with external parties in relation to statutory reporting/audits;
• As required, prepare budget reports for Palladium or DFAT in a timely manner;
• Uphold Palladium’s policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed;
• Ensure all transactions are entered against the correct account billing code, ensuring proper cost distribution to activities;
• Collecting support documents for invoice of goods and services;
• Maintain a good filing system of the physical financial records in a timely fashion including the good naming system, tagging and index reference;
• Other duties as may reasonably be required by the Head of Operations and Finance consistent with the incumbent’s qualifications and experience.

Duration and location:

The initial duration of the contract will be 12 months with possible extension. Location will be in Jakarta.

Functional Relationship

This position will:

• Report to Head of Operations and Finance;
• Coordinate closely with the AIP-DRM project team members, Project Director, Project Manager and Project Associates as appropriate.

Qualifications, Experience and Personal Attributes:

• Degree in Finance, Accountancy or other relevant qualification;
• Minimum 5 years’ experience as a Finance Coordinator/Officer or equivalent position;
• Experience working on DFAT or other bilateral donor project preferred;
• Ability to communicate effectively, both verbally and in writing, with accounting and non-accounting professionals;
• Thorough understanding of IT systems, including advanced computer skills in MS Word, MS Excel, and the internet;
• Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision;
• Trustworthiness, integrity, good analytical thinking and attention to detail;
• Strong interpersonal skills, including in a cross-cultural context;
• Fluent in English (written and spoken) and Bahasa Indonesia.

Application Closing Date: Friday, 22 April 2022

Company Overview:

About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives.

Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.