Project for Enhancing the Understanding of GAP by Japan-ASEAN Partnership
TERMS OF REFERNCE
of
Assistant Project Officer
Broad Statement of Function
Under the direct supervision of the PC, the Assistant Project Officer shall assist to manage and
monitor the implementation of “Project for Enhancing the Understanding of GAP by Japan-ASEAN
Partnership”. This project will be implemented for three (3) years, commencing from April
and ending in March 2025.
Primary Responsibilities
Responsible to provide appropriates technical and administrative support with respect to the
Project.
1. Liaise inside ASEAN Secretariat and between ASEAN Secretariat, relevant
government entities, and target entities on the activities of the Project.
2. Assist in project implementation including coordination of project activities.
3. Draft correspondences on matters pertaining to the implementation of the Project.
4 . Coordination with counterparts on financial processing and preparation of related documents,
5. Assist in conceptualizing, formulating, appraising, implementing and monitoring the activities
of the Project.
6. Maintain records and documentation on the activities of the Project.
7. Assist in bookkeeping of the Project budgets.
8. Assist logistic work for activities related to the Project and project staffs.
9. Assist in procuring necessary office supplies.
10. Support other tasks related to the Project assigned by the PC.
Competencies
1. Demonstrated ability to support tasks and work flows, with proven accuracy under
pressure and in adherence to deadlines.
2. Ability to develop technical skills and knowledge in the relevant area of project
implementation.
3. Demonstrated ability to develop and maintain sound working relationships with
stakeholders.
4. Ability to multi-task and perform tasks outside the usual job scope
Qualification Requirements
Education: Minimum Bachelor degree in agriculture, food industry, economics, international
relations, Japanese or related field from a reputable university.
Work Experience: Experience of office work in related field is desirable.
Languages: Good oral and written communication skills in English, including experience
in cross- cultural environment and international settings. Personnel with Japanese ability
and who are motivated to study Japanese is positively evaluated.
General qualifications: Competency in computer skills with adequate knowledge of Microsoft
Office tools (Word, Excel, Power Point) and Outlook where relevant to the position.
Remuneration
Successful candidate will be offered a monthly salary of a minimum of USD 700, inclusive of
all allowances. A probationary period of six (6) months shall be applied. Upon successful
completion of the probationary period, the candidate will be confirmed until 31 March 2023.
The contract shall be renewed on an annual basis on the results of the performance review.
How to apply:
Send your application to asean.hr@asean.org highlighting your suitability and potential
contribution to the position together with a detailed CV, certified true copies of educational
certificates and transcript for Bachelor or Master degree, and complete ASEC Employment
Application Form attached with a recent photograph. Please copy furnish your application to Ms.
Amalia Agustina at amalia.agustina@asean.org
Applications sent without ALL the documents mentioned above will NOT be considered. Please
indicate on the subject heading: Application for Project for Enhancing the Understanding of
GAP by Japan-ASEAN Partnership.
Application documents should reach the ASEAN Secretariat by 31 January 2022.
The Selection Committee’s decision is final and only shortlisted candidates will be notified.
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