Job Description

Posted 23-Aug-2022 Service line GWS Segment Role type Full-time Areas of Interest Administrative Location(s) Jakarta - Jakarta Raya - Indonesia

Job Title: Contract Support

CBRE’s Data Centre Solutions is the world’s only fully integrated data centre real estate firm, offering global strategy, acquisition and disposition representation, project management, and facilities management from a single provider. We serve 40% of the Fortune 100’s data centres, spanning primary, secondary, and tertiary markets across the globe. As an employer of choice, we heavily invest in our people to best serve these state-of-the-art facilities by offering mission critical and leadership training. Due to continued growth, we are recruiting a Contract Support to join the team located in Jakarta.

Job Purpose

The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation; escalation point for project commitment, invoice & pay application processing; financial reconciliations; project reporting; 'administrator' role for project technology tools; and project delivery team or work group training resource.

General Activities

• Oversees and manages project documentation and coordinates documentation revisions and distributions.
• Responsible for preparing project status reports for work group.
• Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client, and management.
• Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Acts as a 'go-to' administrator for project tracking systems and websites.
• Oversees and processes documentation for project commitments (i.e., Agreements, Contracts, Work Authorizations, Purchase Orders).
• Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team.
• Trains new project support team on project policies, administration, and governance.
• Assists management in the implementation of and monitoring the adherence to project governance practices and policies.
• Assists with project administration deliverables (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).
• Assists in project closeout process including turnover documentation and financial reconciliation.

• Other duties may be assigned.
• No formal supervisory responsibilities in this position.
• May provide informal assistance such as technical guidance and/or training to coworkers.
• May coordinate work and assign tasks.

Communication Skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Financial Knowledge

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Reasoning Ability

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Other Skills

Intermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.

Scope of Responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

Job Title: Contract Support

CBRE’s Data Centre Solutions is the world’s only fully integrated data centre real estate firm, offering global strategy, acquisition and disposition representation, project management, and facilities management from a single provider. We serve 40% of the Fortune 100’s data centres, spanning primary, secondary, and tertiary markets across the globe. As an employer of choice, we heavily invest in our people to best serve these state-of-the-art facilities by offering mission critical and leadership training. Due to continued growth, we are recruiting a Contract Support to join the team located in Jakarta.

Job Purpose

The purpose of this position is to provide administrative support to the project management team and oversight on complex project documentation preparation; escalation point for project commitment, invoice & pay application processing; financial reconciliations; project reporting; 'administrator' role for project technology tools; and project delivery team or work group training resource.

General Activities

• Oversees and manages project documentation and coordinates documentation revisions and distributions.
• Responsible for preparing project status reports for work group.
• Coordinates meeting scheduling and communications plan regarding the project among for project delivery team or work group, client, and management.
• Enters project information and data into project management technology tools (software applications, web-based tools, job cost accounting tools).
• Acts as a 'go-to' administrator for project tracking systems and websites.
• Oversees and processes documentation for project commitments (i.e., Agreements, Contracts, Work Authorizations, Purchase Orders).
• Processes invoices and pay applications. Acts as a point of contact for escalated matters among the team.
• Trains new project support team on project policies, administration, and governance.
• Assists management in the implementation of and monitoring the adherence to project governance practices and policies.
• Assists with project administration deliverables (i.e., meeting minutes; budget tracking; schedule updates; move management; closeout).
• Assists in project closeout process including turnover documentation and financial reconciliation.

• Other duties may be assigned.
• No formal supervisory responsibilities in this position.
• May provide informal assistance such as technical guidance and/or training to coworkers.

Communication Skills

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

Financial Knowledge

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

Reasoning Ability

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

Other Skills

Intermediate skills with project management software and Microsoft Office Suite. Knowledge of project databases. Ability to maintain high level of confidentiality.

Scope of Responsibility

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.