Experience : 5-7 years
Panagora Group, is a woman-owned small business providing novel and integrated solutions in global health and international development, implementing since August 18, 2020, the Monitoring, Evaluation and Learning Platform (MEL-P) Activity funded by the United States Agency for International Development (USAID) Mission in Indonesia.
MEL-P’s purpose is to support the implementation of the Country Development Cooperation Strategy for Fiscal Year 2021 – 2025 by providing technical, consulting, and advisory services related to monitoring, evaluation, and learning and other relevant short-, medium-, and long-term technical expertise to USAID/Indonesia. The activity will also provide support to USAID initiatives, such as the Indo-Pacific Strategy, and newly enacted Foundations for Evidence Based Policy Making Act. These combined efforts will facilitate and inform program management decisions within the Mission, shape the long-term strategic direction of programs, and enable USAID/Indonesia to comply with USAID’s Evaluation Policy and USAID Automated Directives System (ADS) 201.
Position Summary
The Procurement Specialist assures MEL-P’s procurement integrity and optimal functionality in strict adherence to Panagora and USAID rules and regulations.
The Specialist will lead all procurement aspects in compliance with Panagora procurement rules and regulations and ensuring full compliance with all applicable provisions of MEL-P contract and USG Federal regulations, Code of Federal Regulations, and ADS.
The Specialist reports and is accountable to the Chief of Party (COP). S/he is responsible for variety procurement of goods and services for all MEL-P’s micro, small and competitive purchases as needed. This includes but is not limited to request for proposals (RFPs), request for quotations (RFQs), grants, consultant agreements, blanket purchase agreements, contracts, purchase orders, and delivery notes.
This is a full-time position based in Jakarta, Indonesia, with occasional travel to targeted provinces.
Responsibilities
In coordination with the COP, the Financial and Administration Manager (FAM) and the US-based Activity Management Team (AMT), prepares, update and maintains annual procurement plans in accordance with approved work plans and budgeted monitoring tools to ensure timely procurement of required goods and services.
Reviews all incoming procurement requests, establishes priorities, and performs all required tasks.
Determines suitable sources of supply through extended local and non-local searches and requests bids and quotations by telephone, correspondence, and advertisement for access to a wide range of public entities.
Reviews and analyses bids and quotations and recommends the best qualified vendor, considering offered prices and vendor capabilities, reputation, and past performance.
Liaises with the MEL-P program team and prepares RFQs and RFPs, ensuring all requirements are met (specifications, statements of work and evaluation criteria, etc.).
Organizes and coordinates selection committees for the review of each for bids, and compiles required documentation (bids or evaluation matrices, BAFO letters, etc.) ensuring completeness and compliance.
Participates in contract negotiations, prepares, and reviews for high quality and accuracy each contract packages (selection memos, restricted screening and other donor requirements, contracts, agreements/grants or purchase orders, modifications, etc.) prior to submission to contracts or agreements signatory.
In coordination with the AMT, maintains and reconciles a tracker of all contracts and agreements in order to record deliverables, issue necessary modifications and/or cancellations, and complete adequate close-out.
In coordination with the FAM, monitors invoices/deliverables against contracts and agreements and mitigate cost overruns, including coordinating/communicating with relevant vendor, contractor and project paying offices.
Maintains electronic and hard copy records of all procurement actions and supports the review and audit of procurement files.
Stays abreast of and communicates any changes in contractual requirements.
Continuously identify ways to streamline project procedures and processes.
Negotiates and agrees performance objectives and/or targets with her/his supervisor.
Performs other tasks as assigned or required.
Requirements
Bachelor’s degree in business administration, supply chain management, procurement and 5 to 7 years of experience, or master’s degree in related fields and 2 to 4 years of relevant experience with USAID-funded projects.
A minimum of 5 years of progressively responsible experience in procurement, including prior experience performing similar tasks within a USAID-funded project.
Solid understanding and knowledge of USAID procurement rules, regulations, and procedures.
Proficiency in record keeping and data analysis.
Excellent organizational skills and outstanding attention to detail, including ability to prioritize and meet deadlines.
Demonstrated ability to work in a fast-paced and detail-oriented, with a proactive planning and execution.
Outstanding communications skills, including interpersonal communications and strong writing skills.
Ability to work both independently and as part of a team, including working collaboratively, build consensus, and effectively coordinate with internal and external actors is highly desired.
High standards of integrity, professionalism, and impartiality.
Strong working knowledge of English (spoken and written).
Expert user of MS Office products and comfort with learning new applications as required.
Fluency in written and spoken Indonesian.
Must be Indonesian.
How to Apply:
To Apply: Fill out the online application. Please include a cover letter and resume. Applications without a cover letter will not be considered.
No telephone inquiries, please. Finalists will be contacted. Only applicants who include the required application components will be considered.
Panagora Group is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Note: Panagora does not offer visa sponsorship at this time.
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